Updated 9 months ago by Kevin


A Location in ShipStream represents a barcoded location in the warehouse which may or may not be assigned to one product (SKU). If assigned to a product, the quantity contained in a location is tracked in three statuses:

  • Put-Away (put-away inventory associated to a Delivery, but not yet committed to inventory)
  • Unreserved (not yet assigned to a specific Shipment - does not imply that the inventory is Available)
  • Reserved (assigned to a Shipment - waiting to be picked)

Locations can be created on the fly during Put-Away or Relocation operations, and also using "Assign Location" on a Product's Inventory tab. You can also import locations along with their quantity on the shelf using the "Import" button from the Locations grid.

Location Fields


The warehouse that this Location is at.


The name of this Location. This is also the Barcode that will be scanned for Picking and Put-Away. When making Barcodes for Locations add the prefix L: to the beginning of the Label in order create scan-able Location Barcodes. i.e.: Label is A01-W01-A1s the encoded barcode needs to be L:A01-W01-A1s.

If you already have location barcodes that you would like to reuse you can also specify an "Alternation Barcode Pattern" at System > Configuration > Warehouse > Stock > Locations.

The Rack that this Location belongs. If this Location Label does not match any Rack Location Patterns then this Location will be assigned to the Default Rack.

Learn more about Racks in the Racks Article.
If Racks are not configured all Locations will be assigned by default to the Default Rack which will decrease the ability of ShipStream to optimize picking batches by Rack and Zone and the ability to provide efficient pick paths.

The Priority is for determining the priority between a Product at multiple Locations. The Priority can be set when viewing a Location or by using the arrows in a Product's Inventory tab. When using the arrows only Pickable Locations can be moved up and down.


Indicates whether this Location is Pickable or not.


Indicates whether this Location is a Pallet or not.

Assigned To Product

The product currently assigned to this location. If there is any inventory on the shelf the product may not be unassigned.

Last Cycle Counted On

Indicates when the "Cycle Count" or "Adjust" feature was last used on this product whether or not the submitted count resulted in an actual adjustment.

Automatic Pickable/Pallet Status

You can configure ShipStream to automatically set the Pickable and Pallet values for new locations by using pattern matching against the location label. See System > Configuration > Warehouse > Stock > Locations to enable "Set Automatic Pickable Status" and "Set Automatic Pallet Status". You must define one or more regex patterns which match the locations that you want to be automatically designated as Pickable or Pallet.

If the patterns are changed after locations have already been created you can apply them to existing locations from the Locations grid using the "Apply Status Rules" mass action.

Location Naming Tips

It can be helpful to create maps of the Types of Racks your warehouse will use. Creating side views of your different rack designs will help plan your Locations labels and set your patterns as described above.

Below is a sample design for a Rack with 5 levels. The first level is for short pickable pallets, level 2 and 3 are pickable shelves and the top two levels are for non-pickable pallets. In this example we have a Rack named "A1-W1" and the rack's Location Pattern is A1-W1-% so that it matches all locations prefixed with A1-W1 so that these locations will automatically be assigned to this rack.

To allow for easier patterns to be created take into consideration padding the length of your Location Labels to make them all a consistent length of characters. e.g.:

  • A1-W1-A1s — 9 characters

But without padding that would only cover a small warehouse because aisle 10 would increase the length. e.g.:

  • A10-W1-A1s — 10 characters

The same would happen if the aisle was longer then 9 racks, so that should be padded with zeros as well. e.g.:

  • A01-W01-A1s — 11 characters

The reason this padding will help is when creating the patterns to automatically set a Location as Pickable and or as a Pallet we can create RegEx Patterns. It is easier to write a pattern if you're not having to also take into account that sometime the pattern is,(using 'c' for character and 'd' for digit ), 'cd-cd-cd' and sometimes is 'cdd-cdd-cdc' but instead is always 'cdd-cdd-cdc'.

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