Table of Contents


Kevin Updated by Kevin


A Location in ShipStream represents a barcoded location in the warehouse which may or may not be assigned to one product (SKU). If assigned to a product, the quantity contained in a location is tracked in three statuses:

  • Put-Away (put-away inventory associated to a Delivery, but not yet committed to inventory)
  • Unreserved (not yet assigned to a specific Shipment - does not imply that the inventory is Available)
  • Reserved (assigned to a Shipment - waiting to be picked)

Locations can be created on the fly during Put-Away or Relocation operations, and also using "Assign Location" on a Product's Inventory tab. You can also import locations along with their quantity on the shelf using the "Import" button from the Locations grid.

Location Fields


The warehouse that this Location is at.


The name of this Location. This is also the Barcode that will be scanned for Picking and Put-Away. When making Barcodes for Locations add the prefix L: to the beginning of the Label in order create scan-able Location Barcodes. i.e.: Label is A01-W01-A1s the encoded barcode needs to be L:A01-W01-A1s.

If you already have location barcodes that you would like to reuse you can also specify an "Alternation Barcode Pattern" at System > Configuration > Warehouse > Stock > Locations.

The Rack to which this Location belongs. If this Location Label does not match any Rack Location Patterns then this Location will be assigned to the "Default" rack.

If Racks are not configured all Locations will be assigned by default to the Default rack which will decrease the ability of ShipStream to optimize picking batches by Rack and Zone and the ability to provide efficient pick paths.
Location Type

Each Location must be assigned to one Location Type at all times. The Location Type can be assigned automatically using pattern matching or manually.

Labeling your locations with a format that makes it easy to identify the location type using pattern matching will help simplify the pattern matching strategy. For example, all "heavy duty" locations could have a "HD" prefix.

The Priority is for determining the inventory reservation order relative to other locations containing the same product. The Priority can be set when editing a Location or by using the arrows in a Product's Inventory tab. Pickable locations will always have a higher priority (lower number) than non-pickable locations.

Location Naming Tips

It can be helpful to create maps of the Types of Racks your warehouse will use. Creating side views of your different rack designs will help plan your Locations labels and set your patterns as described above.

Below is a sample design for a Rack with 5 levels. The first level is for short pickable pallets, level 2 and 3 are pickable shelves and the top two levels are for non-pickable pallets. In this example we have a Rack named "A1-W1" and the rack's Location Pattern is A1-W1-% so that it matches all locations prefixed with A1-W1 so that these locations will automatically be assigned to this rack.

To allow for easier patterns to be created take into consideration padding the length of your Location Labels to make them all a consistent length of characters. e.g.:

  • A1-W1-A1s — 9 characters

But without padding that would only cover a small warehouse because aisle 10 would increase the length. e.g.:

  • A10-W1-A1s — 10 characters

The same would happen if the aisle was longer then 9 racks, so that should be padded with zeros as well. e.g.:

  • A01-W01-A1s — 11 characters

The reason this padding will help is when creating the patterns to automatically set a Location as Pickable and or as a Pallet we can create RegEx Patterns. It is easier to write a pattern if you're not having to also take into account that sometime the pattern is,(using 'c' for character and 'd' for digit ), 'cd-cd-cd' and sometimes is 'cdd-cdd-cdc' but instead is always 'cdd-cdd-cdc'.

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Location Types